Requirements for Reimbursement

• Original Receipts must be sent attached to the reimbursement claim. Copies are not allowed.

• Sign In sheet and minutes or agenda of membership meeting must be attached when claiming reimbursement.

• Make sure travel mileage is round trip. Mileage will be paid at the Federal Rate the day of travel.

• The maximum amount of reimbursement for PRIOR APPROVED meals is $6.00 Breakfast; $10.00 Lunch; and $18.00 Dinner.

• Overnight accommodations will be provided only with PRIOR APPROVED.

• If you use Vacation or Personal Leave Credits for a PRIOR APPROVED meeting - see below.

• If submitting your claim 3 months from the date the event took place it will need Executive Committee/Executive Board approval.

Download Reimbursement Claim Form

Download Reimbursement for Vacation/Personal Leave Credit Form

Instructions For Reimbursement on Use of Vacation or Personal Leave Credit (ON PRIOR APPROVAL)

• If you used vacation or personal leave credits to attend an event you may be reimbursed by the union for the value of the vacation/personal leave credits.

• Reimbursement is given ONLY when vacation or personal leave credits are used.

• Reimbursement rate is based on your regular salary at the time the vacation or personal leave credits are used.

To Receive Reimbursement you MUST submit a claim form as follows;

1. Submit only on AFSCME Local 2620 Reimbursement for Vacation/Personal Leave Credit Form.

2. Complete one form for use of vacation or personal leave credits (no other reimbursement may be claimed on AFSCME Local 2620 Reimbursement for Vacation/Personal Leave Credit Form)

3. Attach an official form that shows the date the vacation or personal leave credits have been used and the number of hours used. - Official Form = one signed by the supervisor, usually a form 634.

4. Attach a copy of your check stub showing the use of vacation or personal leave credits and completed W-4

5. Mail AFSCME Local 2620 Reimbursement for Vacation/Personal Leave Credit Form, copy of paycheck stub, Form 634 (or official form used by your department) and the W-4 to:

AFSCME Local 2620
514 Shatto Place, Suite 215
Los Angeles, CA 90020

6. You may submit the AFSCME Local 2620 Reimbursement Claim in the same envelope, but do not include travel expense on the AFSCME Local 2620 Reimbursement for Vacation/Personal Leave Credit Form

When in doubt call Shirl at (800) 698-6553 ext. 10